Holiday Club COVID-19 Procedures

Ballerz Holiday Club at Valence Primary School
Covid-19 - Planned procedures and cleaning
Ballerz prioritises the safety of all staff, children and parents and have put in the following procedures to ensure a safe environment for all. ALL PARENTS MUST read this documentation before their child attends any of our holiday clubs at Valence (St George's) and on arrival all parents must sign a document stating they agree to adhere to these procedures put in place for the safety of all staff, children and parents. 

All Ballerz coaches will be briefed on all procedures prior to the holiday club commencing. All holiday club COVID-19 procedures could be subject to change depending on any changes in government guidance throughout the duration of the school holiday. 

  • Parents are encouraged to pre-book online and make payment online so that numbers can be determined prior to each day of the holiday club running.

  • Parents could face being turned away should they turn up on the day without notifying Ballerz prior to attending.


  • When arriving, parents will drop their children at the gate without entering the premises.

  • Parents must sign the COVID-19 procedures document before leaving. 

  • Parents will only enter the premises if they need to make a cash payment - which we will try to avoid via pre-booking payments online. (This is not something we are encouraging). 

  • Children will use sanitiser at the gate as they enter the premises

  • Any forms the parents need to sign will be done outside the front gate (image policy etc) 

  • Collection times will change to a window available anytime from 4.15pm – 4.30pm. Parents can come to collect their child anytime between 4.15pm and 4.30pm. 

  • This allows the collection period to be less crowded and staggered, as parents will come at different times.

  • Parents will wait outside the gate socially distancing from other parents and will notify the coach on the gate who they are collecting. The coach will then call the child and children will exit one at a time from the premises


  • Parents to ensure children who are attending Ballerz do so in clean clothes each day. If a parent sends their child to Ballerz in the same clothes or clothes that are not clean on consecutive days Ballerz have the right to turn them away.

  • Ballerz encourages parents to send their children to the holiday club with their own hand-sanitiser should they wish to do so.

  • Sanitiser will be made available to all children at all times and we will routinely ensure this is used along with hand washing. 

  • Children should not be sent to Ballerz if they have any symptoms such as coughing, sore throat, headache or fever.

  • Children will be encouraged to wash their hands regularly after each activity they take part in.

  • Children should always wash their hands before they eat and after they eat.

  • Parents are to discourage children from bringing in electrical devices unless it is deemed necessary. If they do bring in an electrical device in, this should not be touched or used by any other child at any point.

  • Children will be instructed by coaches not to touch their face, mouth or eyes at any point.

Social distancing

  • Children will be split into small age group bubbles (no more than 15 per group) and will stay with the same coach for the duration of that day. 

  • Children will remain in their small age group bubbles for the duration of the day while activities, breaks and lunch will be staggered.

  • Children’s bubbles could potentially change due to the nature of the way the holiday club will run, as children will not necessarily attend every day but children will remain in groups with children their age. 

  • Children will be expected to have as minimal contact with other children and coaches as possible.

  • Children will be expected to social distance (2m) as often as possible but this may not always be possible in their bubble due to the activities they may be taking part in.

  • Children will be encouraged to social distance as much as possible, however, this will not always be possible due to the nature of the sports activities they are taking part in. Parents who are uncomfortable with this possible outcome should not send their children to Ballerz during school holidays. 

  • Staff will be observing social distancing from each other at all times. 

  • Whilst eating lunch, children will be expected to social distance whilst eating and must not share food.


  • Each group will have the equipment they will be using for each activity cleaned before and after their ‘bubble’ use it

  • All chairs and tables will be cleaned before and after use at break and lunchtimes

  • Toilets will be checked frequently and cleaned multiple times throughout the day

  • Toilets will be cleaned thoroughly at the end of each day

  • Staff will use a separate toilet to the children and only staff will use that toilet

  • Coaches will also be provided with hand-sanitiser for children in their ‘bubble’ to use at anytime

  • Sports hall floor will be swept and mopped each day with warm anti-bacterial floor cleaner


  • Children should bring their packed lunch in a disposable carrier bag with their name on it.

  • Children should not bring a backpack, rucksack or any type of material bag where possible.

  • Children should bring a plastic water bottle with their name clearly labelled on it. Ideally, this should be a water bottle that can be thrown away at the end of the day if possible but one that can be refilled throughout the day.

  • Children should not share food with any other children at the holiday club.


  • Any parents or children who do not adhere to guidelines set out above by Ballerz Ltd may face refusal to enter the premises and attend the holiday club until further notice.

  • If a child does not follow the procedures set out by Ballerz Ltd in line with government guidelines and endanger the safety of themselves or others we do have the right to contact parents and ask for that child to be collect

  • By booking your child onto any of our holiday clubs, agreeing to our terms and conditions and signing the COVID-19 procedures documentation upon arrival you are agreeing to all the above.